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Scheduling and sending a recurring campaign

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Please note, sending a recurring email campaign  is only available for GolfNow PLUS clients and courses who are utilize GolfNow tee sheet technology. If you are interested in this feature, please reach out to your MSM.

  • From the top right menu, select “Marketing.”
  • Next, select “View” under “Campaigns.” You will be taken to the “Campaign Management” screen.
  • Click the green “Create a new campaign” button in the top right
  • Select “Recurring” from the drop down menu.
  • You will then be taken to the “Campaign Editor” screen.
  • Give your campaign a name. This can be the subject line of the campaign, or a reference so you can easily identify the campaign at a later date.
  • There are six (6) tabs to complete while creating and editing a campaign, highlighted in sections (below).
    1. Customers tab: Define the customers who should receive this message.
      • Selecting “None” will send the message to everyone opted-in to receive marketing messages from the course.
      • The “Standard Conditions” options are predefined system-wide queries, designating a specific group to receive your marketing message (i.e. birthday).
      • Course Tags are the course specific tags that have been assigned to the customers in their database.
    2. Promotion tab: To include a promotion with the campaign, choose or create it from this screen.
    3. Email tab: To include an email with the campaign, choose and customize your email template from this screen. If you do not want to include an email with the campaign, please remember to toggle it to “Off.”
    4. Text Message tab: To include a text message with the campaign, select “Yes” for sending a text on this screen, and customize your text message.
    5. Social Media tab: To send the campaign to your social media platform, link your Facebook and/or Twitter accounts and customize your message on this screen.
      • Please note, sending a recurring social media campaigns  is only available for GolfNow PLUS clients. If you are interested in this feature, please reach out to your MSM.
    6. Schedule and Review tab: This is where you can opt to send the campaign immediately, or schedule out when to send your campaign.
  • Within the last tab of the Campaign Editor, Schedule and Review, you will set up the recurring schedule for the campaign.
  • There are four (4) main areas to complete when scheduling out your Recurring campaign.

The example (below) highlights sending a Recurring campaign on a weekly basis.

Red Box
Weekly and Monthly Toggle

  • Change this toggle based on how often you want to send your Recurring campaign. The example (above) is set to send weekly.

Blue Box
Select how often you want to send the campaign and on what day of the week.

  • The example (above) is set to send every week on a Sunday.
  • If you wanted to send your campaign every other Sunday, place a two (2) in the text box.
  • If you wanted to send your campaign on a Thursday instead of a Sunday, uncheck the box next to Sunday and check the box next to Thursday.

Green Box
Select the start and end date for the campaign and what time of day you’d like the campaign to send.

  • The example (above) is set to start on 4.4.17 and end on 5.4.17. Additionally, the campaign will send at 12:00am.
  • Please note, the time of day is when the campaign will be queued. If it’s a high-traffic time of day (for instance, Friday at 2:00pm), the email might not send exactly at 2:00pm but within 30 minutes of the designated time.

Purple Box
This is where you can see all of the “send” times based on the schedule you have built out.


The example (below) highlights sending a Recurring campaign on a monthly basis.

Red Box
Weekly and Monthly Toggle

  • Change this toggle based on how often you want to send your Recurring campaign. The example (above) is set to send weekly.

Blue Box
Select how often you want to send the campaign and on what day of the week.

  • The example (above) is set to send every week on a Sunday.
  • If you wanted to send your campaign every other Sunday, place a two (2) in the text box.
  • If you wanted to send your campaign on a Thursday instead of a Sunday, uncheck the box next to Sunday and check the box next to Thursday.

Green Box
Select the start and end date for the campaign and what time of day you’d like the campaign to send.

  • The example (above) is set to start on 4.4.17 and end on 5.4.17. Additionally, the campaign will send at 12:00am.
  • Please note, the time of day is when the campaign will be queued. If it’s a high-traffic time of day (for instance, Friday at 2:00pm), the email might not send exactly at 2:00pm but within 30 minutes of the designated time.

Purple Box
This is where you can see all of the “send” times based on the schedule you have built out.


  • Once you have built out your email schedule, reviewed the email, and passed the SpamAssassin™ score, the button at the bottom left will appear green and clickable. Click the button to schedule the campaign.
  • To review your scheduled campaign, click the “Scheduled tab” within Campaign Management. You will see a blue line that says “Notice” and displays the next send time.